Administrative Assistant

Position: Administrative Assistant

Location: Downtown Toronto, ON

Salary: $60,000 - $70,000

Job Type: Full-time Permanent

Work Arrangement: Fully On-Site

Posting Type: Open Vacancy

Our client is a small, established professional services firm are seeking an experienced Administrative Assistant to become a key member of their close-knit downtown Toronto office.

This is an excellent opportunity for someone who enjoys working in a smaller firm environment, where you can take ownership of the administrative function, work closely with the team, and become the go-to person who keeps the office organized and running smoothly.

The successful candidate will be comfortable working independently, managing a variety of priorities, and communicating professionally with clients and external contacts. Previous experience within a boutique law firm, consulting firm, or other small professional services environment would be highly valued.

Key Responsibilities

- Provide day-to-day administrative support to a small professional team

- Serve as the primary administrative point of contact within the office

- Manage calendars, appointments, meetings, and scheduling requirements

- Prepare, format, proofread, and edit correspondence, reports, and other documents

- Organize and maintain electronic and physical files and records

- Track deadlines, follow up on outstanding items, and ensure important deliverables remain on schedule

- Manage incoming calls and email correspondence with a polished and professional approach

- Liaise with clients, external professionals, authorities, and other stakeholders as required

- Assist with billing, document management, and general office administration

- Coordinate office supplies, filing, and other day-to-day operational needs

- Identify administrative priorities and take initiative without requiring significant oversight

What We're Looking For

- Administrative experience within a professional office environment

- Previous experience within a small or boutique firm environment is strongly preferred

- Legal, consulting, accounting, financial services, or other professional services experience would be an asset

- Strong written and verbal communication skills

- Excellent computer skills and confidence

- Highly organized with strong attention to detail and the ability to manage competing priorities

- Strong client service skills and confidence communicating with senior professionals and external contacts

Please send your resume in Word format to Angelica Stewart at Sign in to view email .

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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