Office Manager

Position: Office Manager

Location: On-Site in Vaughan

Salary: Up to $65,000

Posting Type: Open Vacancy

Job Type: 12-month Contract with Potential for Extension

Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Manager to support its busy front office on a 12-month contract.

This role is ideal for an experienced administrative professional who enjoys working in a people-focused environment and is comfortable balancing front-office responsibilities with payroll, documentation and day-to-day administrative support. You will interact regularly with residents, families, visitors and team members, so professionalism, patience and a warm, service-oriented approach are essential.

What You'll Do

- Provide day-to-day administrative support to the office and management team

- Welcome residents, families, visitors and service providers

- Answer telephone calls and respond to general inquiries

- Maintain resident files, records and other confidential documentation

- Support payroll administration, including payroll entry and related updates using Dayforce

- Assist with processing rental payments and other basic accounting administration

- Prepare documents, correspondence, spreadsheets and reports

- Support the coordination of resident move-ins

- Assist with filing, data entry, photocopying and document organization

- Order office supplies and help keep the front office organized

- Provide coverage and general support to the Concierge team

- Assist with other administrative duties as required

What You Bring

- Previous experience in office administration, reception or a similar administrative support role

- Hands-on payroll administration experience

- Experience using Dayforce is very nice to have

- Experience in retirement living, healthcare, hospitality or residential property management is an asset

- Strong organizational and time-management skills

- Excellent verbal and written communication skills

- A warm, professional and service-oriented approach

- Strong attention to detail and discretion when handling confidential information

- Proficiency with Microsoft Outlook, Word, Excel and Teams

- The ability to work independently, manage multiple priorities and adapt to changing needs

- Flexibility and a willingness to assist with a variety of office responsibilities

- A valid driver's licence and access to a vehicle

Please send your resume in Word format to Angelica Stewart at Sign in to view email.

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