Facilities Coordinator

Job Type: Full-time (37.5 hours/week)

Work Model: This position requires a full-time on-site presence (5 days per week) at the client's workplace to support facilities operations, workplace planning, employee moves, construction activities, and stakeholder engagement. Occasional travel to other client locations and active construction sites may be required.

Location: Greater Toronto Area, Ontario

Salary Range: $68,000 - $98,000 annually (Starting salary will be determined based on the successful candidate's qualifications, skills, relevant experience)

Positions: 2

Position Status: One Replacement Role and One Newly Created Positions

Bennett Design is seeking an experienced and client-focused Facilities Project Lead Designer to join our team. This unique role blends workplace design, facility planning, project management, move coordination, and client relationship management into one dynamic position.

As an embedded partner within a client's facilities team, you will lead workplace design and facility planning initiatives from concept through completion. You will act as a trusted advisor, overseeing workplace renovations, space planning, furniture programs, employee moves, consultant coordination, and construction administration while ensuring projects are delivered on time, on budget, and to the highest quality standards.

If you thrive in a fast-paced environment, enjoy balancing strategic planning with hands-on project execution, and are passionate about creating exceptional workplace experiences, we'd love to hear from you.

Join us in creating intelligent design that fuels business, inspires people and shapes a greener world. Apply now!

WHAT YOU’LL BE DOING

Project Leadership & Workplace Design

• Lead workplace and interior design projects from discovery through implementation and closeout
• Develop project plans, schedules, budgets, and deliverables
• Lead client meetings, project kick-offs, workshops, and presentations
• Conduct site assessments, field verifications, and workplace evaluations
• Develop workplace strategies, concept designs, space plans, furniture layouts, and design presentations
• Prepare and maintain AutoCAD drawing packages, construction documents, and project specifications
• Coordinate activities with consultants, architects, engineers, contractors, and vendors
• Review shop drawings and construction documentation
• Perform construction administration, deficiency reviews, and project closeout activities

Facilities Planning & Space Management

• Serve as the primary contact for workplace planning and facility change requests
• Support employee onboarding, offboarding, seating assignments, and departmental relocations
• Conduct occupancy studies, space utilization assessments, and future growth planning
• Maintain as-built drawings, occupancy records, and space management data
• Develop block plans, feasibility studies, and workplace planning solutions
• Manage workstation modifications, office reconfigurations, and workplace accommodation requests
• Coordinate ergonomic assessments and workplace accessibility solutions
• Maintain furniture, finishes, and workplace standards programs

Furniture & Vendor Management

• Develop furniture specifications and furniture reuse strategies
• Source furniture, finishes, and workplace products
• Obtain pricing and quotations from suppliers and manufacturers
• Coordinate procurement activities and furniture installations
• Manage workplace move projects and vendor schedules
• Supervise contractors, furniture installers, and service providers
• Ensure all vendor deliverables meet project requirements and timelines

Client Relationship Management

• Build and maintain strong relationships with facility, real estate, and business stakeholders
• Serve as the primary day-to-day client contact
• Provide regular project updates and status reporting
• Manage stakeholder expectations and resolve issues proactively
• Deliver a high level of customer service throughout all phases of project delivery

Furniture & Vendor Management

• Mentor and support junior and intermediate designers
• Review project documentation for accuracy, quality, and completeness
• Ensure compliance with the Ontario Building Code, accessibility requirements, and industry standards
• Support continuous improvement initiatives, training, and knowledge sharing
• Contribute to company standards, best practices, and design excellence

REQUIRED KNOWLEDGE & QUALIFICATIONS

• Diploma or degree in Interior Design from an accredited college or university
• NCIDQ certification is required
• Active ARIDO membership is required
• Minimum 5 years of experience in workplace design, facility planning, or interior design
• Experience managing workplace renovations, employee moves, occupancy planning, and facility projects
• Experience coordinating consultants, vendors, contractors, and construction activities
• Corporate workplace experience is considered an asset

Skills/Abilities/Competencies

• Advanced proficiency in AutoCAD
• Working knowledge of Revit, SketchUp and/or V-Ray
• Strong proficiency in Microsoft Office applications

Ontario Building Code requirements

Accessibility standards and workplace design best practices

Building systems and construction coordination

Space planning and workplace strategy

Furniture systems and specification development

Project budgeting, scheduling, and tendering processes

• Strong project management and organizational skills
• Ability to manage multiple projects simultaneously
• Excellent communication and presentation skills
• Strong relationship-building and stakeholder management abilities
• Sound judgment and problem-solving capabilities
• Customer-focused mindset with a consultative approach
• Ability to translate business requirements into practical workplace solutions

What You’ll Love About Us

• Employee group benefits
• Competitive paid time off including personal days that can be used in small increments, days for innovation, and study/exam days Professional and career development opportunities
• Collaborative and supportive team environment.
• A unique employee experience that supports fun, innovation, and family-work life balance

At Bennett Design, we believe diversity is a source of strength and innovation, so we strive to create a workplace that welcomes people with diverse backgrounds, experiences, and perspectives. We encourage our employees to learn from each other and are committed to building a culture that empowers individuals to reach their full potential.

Use of Artificial Intelligence (AI) in Recruitment

We may use digital tools to support the efficiency and administration of our recruitment process. While technology may assist with organization or process improvements, we do not use artificial intelligence (AI) to identify, assess, or screen candidates.

True to our ‘We Dig Deeper’ mindset, our recruitment process is led by people, not algorithms. Our team takes the time to review applications thoughtfully, ask meaningful questions, and seek a genuine understanding of each candidate’s skills, experience, and potential fit. All hiring decisions are made by members of our team, guided by care, curiosity, and professional judgment.

How to Apply

Qualified candidates may send their applications including a resume and cover letter with relevant experience to Sign in to view email

We encourage you to visit our website at https://www.bennettdesign.ca

Bennett Design is committed to providing an accessible workspace. Accommodation is available upon request for candidates taking part in all aspects of the selection process. Should you require accommodation please notify us.