Clerk

Job Opportunity: Clerk

Client: Government of Nova Scotia – Department of Justice

Location: Sydney, Nova Scotia

Schedule: Monday to Friday, 7 hours per day (35 hours/week)

Employment Type: Full-Time Contract

About the Opportunity

The Government of Nova Scotia is seeking a detail-oriented

Filing Clerk to support the MEP File Room Digitization Project. This initiative focuses on modernizing records management by transitioning paper-based client files into a digital case management system.

Requirements

Key Responsibilities

• Retrieve and organize digitized client files returned from off-site storage.
• Review physical files and remove duplicate or unnecessary documentation following digitization guidelines.
• Prepare confidential documents for secure shredding and disposal.
• Reorganize and accurately file records into designated filing cabinets.
• Maintain organized filing systems to ensure easy retrieval of records.
• Perform general administrative and clerical duties as assigned.
• Prepare, file, and maintain correspondence and documentation.
• Assist with office supply inventory and general office organization.
• Distribute incoming and outgoing inter-office mail.
• Respond professionally to telephone and in-person inquiries.
• Ensure confidentiality and proper handling of sensitive government records.
• Follow established government policies, procedures, and records management practices.

Qualifications

Required

• Grade 11 education or equivalent.
• Minimum 2 years of related clerical, filing, or administrative experience, or an equivalent combination of education and experience.
• Experience working with filing systems and document management.
• Strong attention to detail and organizational skills.
• Ability to manage confidential information with discretion.
• Excellent time management and ability to prioritize multiple tasks.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.

Preferred Qualifications

• Experience working in a government or public sector environment.
• Knowledge of records management or document digitization projects.
• Experience handling confidential legal or administrative files.

Key Competencies

• Strong organizational and filing skills
• High level of accuracy and attention to detail
• Confidentiality and professionalism
• Effective communication skills
• Time management and multitasking
• Teamwork and collaboration
• Ability to follow established procedures and policies