Office Coordinator - #8986715


Date: 1 week ago
Contract type: Full time
Company Description

Averna experience

Averna delivers industry-leading test solutions and services for communications and electronics device-makers worldwide, accelerating product development, quality and innovation:

  • Be [email protected]: Serve international customers and collaborate with cross functional teams in California, across the US, with sister sites in Mexico, in Canada, in Europe and Asia
  • Drive [email protected]: Participate in the development of market-leading high-tech products in the medical device, consumer electronics, and many more
  • Develop your [email protected]: Contribute to thrilling projects that will stretch your skills and talent to the maximum.
  • Enjoy [email protected]: Be part of a fast-growing company with award-winning products and teams.
  • Share your [email protected]: Meet passionate people, enjoy our modern environment and dynamic atmosphere.

Averna is one of Canada's Best Managed Companies

Job Description

In office position

Your contribution in This Role:

  • First point of contact at reception, welcoming clients and visitors in professional and courteous manner
  • Direct incomings calls and office phone lines;
  • Carry out administrative duties including receiving and forwarding mail;
  • Manage budget for Montreal office administration;
  • Responsible for tracking weekly timesheets for all North American employees and reconciling time off between the ERP (D365) and HRIS system;
  • Support finance and purchase teams with their administrative tasks;
  • Make travel arrangements such as airfare and accommodations;
  • Complete expense reports for the VPs;
  • Make conference room reservations for internal and external meetings, coordinate catering and maintain conference rooms;
  • Order office, kitchen and food supplies;
  • Accompany HR with onboarding of new employees;
  • Supervise the maintenance clerk;
  • Coordinate and plan company social events, such as the Christmas Party, etc.


The ideal candidate:

  • College or high school education
  • Minimum of 2 years' experience in office administration
  • Excellent verbal and written communication abilities in both French and English
  • Proficient in Microsoft Office Suites – Excel
  • Experience in navigation and using various systems (D365 an asset)
  • Strong organizational and time management skills
  • Show courtesy, politeness and a professional positive attitude towards people
  • Manage priorities as they come from different departments
  • Sense of discretion and professionalism
  • Problem-solving skills with impeccable multi-tasking abilities and to think quickly
  • Provide creative solutions for work related problems

Additional Information

What's in it for YOU

  • Competitive total compensation and full benefits
  • An additional day off on your birthday
  • Team spirit, fun and passion for technologies

Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, veteran status, or any other legally protected status.

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